Grace Campus House · Campus Ministry Dashboards

The unified platform from a college chaplain's seat

Different persona, different shape from the church pastor. The chaplain at a Christian college runs a small high-leverage team, not a sprawling church, and the academic semester drives the rhythm — not the church calendar. He has visibility into students that no church ever has (academic schedule, year-in-school, formation cohorts), and an explicit measurement need around spiritual multipliers — students who go from being mentored to becoming mentors.

The persona for this gallery:

Active reach: ~280 students engaged out of ~600 Christian students on campus. Spring 2026 · week 12 of 15. The mockups below show six dashboards: the chaplain's daily landing, campus missionary oversight (with the federated-reporting nuance called out), the student roster with engagement signals, Bible studies health (16 studies running this semester), one campus missionary's personal dashboard, and a major-event manager for the upcoming spring break mission.

Intersections with existing code: the underlying schema needs no new tables. organizations.org_type = 'university' plus church_org_settings.org_subtype = 'campus_house' identifies a campus center. Bible studies are helper_encounters with subject_kind = 'group_session'; 1-on-1 discipleship is the same with subject_kind = 'direct_session'. campus missionaries get a custom_role_slug = 'campus_missionary' via organization_custom_roles; staff coordinators get 'coordinator'. The federated-reporting to Missions HQ is a separate downstream export, not a different data model.

Six dashboards

Captions explain what's different from the church version and what existing code primitives each screen builds on.

app.gracesteps.com / chaplain
Grace Campus House Spring 2026 · Week 12 of 15

Good morning, Pastor Patrick.

Monday, March 24 · Week 12 · Spring break begins Mar 30
Active students
284
↑ 18 since January
Bible studies running
16
142 student-members
1-on-1 disciples
45
↑ 4 this month · across 4 missionaries
Spring break mission
37 / 50
8 days out · 13 spots open
Team this week
Person
Type
Capacity
Pulse
Status
MS
Megan Sullivan
Outreach Coordinator
Staff
3 events · on track
8.4
On track
View →
JR
James Reyes
Worship & Discipleship
Staff
New Believers Easter prep · busy
7.9
Heavy load
Check in →
AB
Anna Bauer
Freshman women · 5 studies, 12 1-on-1s
Missionary
5 / 5 · 12 / 12 disciples
8.6
Strong
View →
JT
John Thompson
Sophomore-junior men · 4 studies, 14 1-on-1s
Missionary
14 / 12 disciples · over
6.8
Stretched
Help John →
MC
Maria Cruz
Upperclass women · 4 studies, 10 1-on-1s
Missionary
4 / 5 · 10 / 12 disciples
8.3
On track
View →
DM
David Murphy
Senior men + leadership · 3 studies, 9 1-on-1s
Missionary
3 / 4 · 9 / 12 disciples
8.7
Multiplying
View →
Needs your attention this morning
John's 1-on-1 load is over capacity · 14 / 12 disciples · pulse trending down 6.8
Help John →
!
13 mission spots still open · need to broadcast by Wednesday or release to waitlist
Broadcast →
i
2 new New Believers candidates awaiting James's call · joined this week
Hand off to James →
Today's office
9:00 AM
Daily Prayer · Campus Chapel
Preacher · ~18 expected
11:00 AM
Student appointment · Ben Carter (junior)
Vocation discernment · 2nd meeting
12:30 PM
Lunch with missionary team
Weekly · spring mission prep
2:00 PM
Pastoral Counseling
2-3 PM · open
3:30 PM
Megan + James 1:1s (30 min each)
Weekly checkins
5:15 PM
Prayer Ministry · Evening Prayer
Personal · 22 student adorers signed up
Recent feedback
Anna's Tuesday women's Bible study
"This is the most welcomed I've felt all semester." — anon
9.2
Sunday 7 PM Worship Service
"Sermon on Lent gave me a lot to think about" — Maya, sophomore
8.4
New Believers · Wednesday session
"James is really patient with our questions."
8.7
Chaplain's Today
Pastor Patrick's daily seat at Grace Campus House
The chaplain lands on a delegation-first view scoped to 6 people, not 60. Left side: his team table with staff (maroon avatars) clearly distinguished from campus missionaries (gold avatars) by a "Type" column. Each person shows their capacity (load bar), domain pulse, and status pill. John (missionary) is over capacity at 14/12 disciples with pulse dropping 6.8 — actionable. Right side: today's actual schedule (daily prayer at 9, student appointment at 11, missionary team lunch at 12:30, counseling at 2, staff 1-on-1s, evening prayer). Below the schedule: a small "Recent feedback" stream pulling pulse comments from the last 24 hours. Top KPI strip is sized for the small-scale reality (284 active students, 16 studies, 45 disciples, mission registration count).
Differences from the church view: the semester pill in the top nav ("Spring 2026 · Week 12 of 15") replaces the church's worship-calendar framing. Team is 6 people, not 60. campus missionaries get a visible badge because they report to Missions HQ as well as locally. The "today's office" widget is much more personal than a church pastor's — the chaplain sees individual students by name. The KPI scale (284, 16, 45) reflects a center with high engagement per student rather than a church with thousands of nominal members.
app.gracesteps.com / chaplain / team / campus-missionaries
Grace Campus House Spring 2026 · Week 12

Campus Missionaries · 4 embedded

Federated with Missions HQ
Anna, John, Maria, David · funded by Missions HQ + support partners · report locally to Pastor Patrick AND regionally to missions field director
Spiritual multipliers this year
14
Students who went from being discipled → discipling others. This is the missions org's core engagement metric.
Bible study leaders
9
student-led · 7 missionary-led
Active 1-on-1 disciples
45
across 4 missionaries · target ~48
Missionary & cohort
Bible studies
Disciples
Group GSRS (avg)
Multipliers this year
AB
Anna Bauer · Year 2 missionary Missionary
Freshman women · 5 studies · "missionary mother"
5 of 5 target
12 of 12
8.6
4 students · now leading studies
Detail →
JT
John Thompson · Year 1 missionary Missionary
Sophomore-junior men · 4 studies · stretched
4 of 5 target
14 over cap (12)
6.8
1 student · just started leading
Reassign →
MC
Maria Cruz · Year 3 missionary Missionary
Upperclass women · 4 studies · area team leader
4 of 5 target
10 of 12
8.3
5 students · multiplier-shaper
Detail →
DM
David Murphy · Year 4 missionary Missionary
Senior men + leadership team · 3 studies
3 of 4 target (intentional)
9 of 12
8.7
4 students · graduating multipliers
Detail →
Recommended actions
!
John at 14/12 · pulse trending down. Reassign 2 disciples to David (slack at 9/12) or stop accepting new ones until summer.
Maria multiplier-shaper — 5 of her freshman-year disciples now leading. Possible regional missions case study.
Sync to Missions HQ ran 4h ago · multipliers, group counts, GSRS aggregates exported. View export →
Missions HQ contract metrics (federated)
m
14 spiritual multipliers this year · target 12 · on track
G
9 student-led groups · target 8 · on track
D
45 active disciples · target 48 · slight gap
Campus Missionary Oversight
Co-reporting to the chaplain and to Missions HQ
Four embedded campus missionaries, each accountable to two reporting lines. The chaplain sees the team table with their cohort focus (Anna/freshman women, John/sophomore-junior men, etc.), Bible study load, 1-on-1 disciple count, GSRS for their groups, and — uniquely — their multipliers: students who went from being discipled by them to discipling other students. The gold callout at top is the headline number Missions HQ cares about: 14 spiritual multipliers this year, beating target. The federated badge in the corner is honest about the data sharing: a 4-hour-stale export feeds Missions HQ. The bottom-right "Missions HQ contract metrics" panel mirrors what missions field directors care about — spiritual multipliers, student-led groups, active disciples — so the chaplain can speak the missions org's language without context-switching to a separate missions portal.
Federated reporting nuance: campus missionaries report locally to Pastor Patrick (their host) AND nationally to regional missions leadership (their employer). The dashboard handles this by running a scheduled export of missions-relevant metrics to Missions HQ's data pipeline, with the export status visible to the chaplain. Code intersection: the multiplier metric is a derived query over church_membership_extras.based_on_role transitions + helper_encounters where the student moved from group_session.subject to group_session.leader. The federated export is the existing broadcasts/email_logs machinery applied to a system-to-system integration.
app.gracesteps.com / chaplain / students
Grace Campus House Spring 2026 · Week 12

Student Roster

284 active · 600 baptized Christian on file with Campus Ministry · 47% engagement (top decile for Christian colleges)
All active (284)
Disengaging (12)
Freshmen (72)
Sophomores (68)
Juniors (74)
Seniors (62)
New Believers / Baptism (8)
Multipliers (14)
Student
Year
Bible study + 1-on-1
Last engagement
Wellbeing trend (8wk)
MR
Maya Reyes
New Believers · joined Aug 2025
So
Anna's freshman wmn
1-on-1 weekly · Anna
Sun · Evening Prayer Hour
2 days ago
Thriving
BC
Ben Carter
vocation discernment
Jr
David's senior men
1-on-1 monthly · Pastor Patrick
Yesterday · Bible study
attended in person
Growing
SE
Sarah Edwards
peer leader · leads study
Sr
Leads upperclass wmn
multiplier · 5 disciples
Yesterday · co-led with Maria
discipling her own group
Multiplier
JN
Jacob Nguyen
stopped showing up · was John's
So
no Bible study (was)
1-on-1 paused 3 weeks
Mar 4 · last service
20 days ago
Disengaging
LP
Lucas Park
freshman · arrived Jan
Fr
Anna's freshman wmn-allied
no 1-on-1 yet
Sun · Welcome dinner
2 days ago
Settling in
EW
Emma Walsh
was in Anna's group · grief
Jr
Anna's upperclass wmn
1-on-1 paused (her request)
Mar 17 · last Bible study
a week ago
Needs care
Student Engagement Roster
Every student visible · everyone who's drifting is flagged
The chaplain or any staff member can pull up the active student list. Filter chips include the church ones (year, status) plus campus-specific ones: New Believers / Baptism cohort, Multipliers, Disengaging. The wellbeing trend column is a sparkline of the student's last 8 weeks of engagement signals — daily chapel attendance, Bible study presence, 1-on-1 frequency, Prayer Ministry sign-ups, pulse responses — rolled into a per-student wellbeing index. Three rows are visibly flagged: Jacob Nguyen (rose) — sophomore, was John's, stopped showing up 20 days ago, sparkline plummeting; Emma Walsh (warm) — junior, was in Anna's group, paused 1-on-1 after a grief event, sparkline crashing then leveling at a low base. The chaplain or the missionary can act on these immediately. Sarah Edwards shows the success archetype: a senior who is now leading her own Bible study with 5 disciples — a multiplier.
Distinct from church: the church roster doesn't have year-in-school or New Believers cohort cuts — those are campus-specific. The wellbeing index is a cross-cutting metric that doesn't exist in church dashboards because church engagement is much harder to measure (people don't sign in to worship). On a college campus, Service attendance is recordable via kiosk at the chapel door + mobile self-checkin, so the data is there. Code intersection: members table stores student records; year-in-school + New Believers status live in church_membership_extras.allowed_modules + a new student_year text column on the same sidecar. The wellbeing index is a server-side rollup over attendance_records, helper_encounters, and measurements — same pattern as the church activity report, scoped by student.
app.gracesteps.com / chaplain / bible-studies
Grace Campus House Spring 2026 · Week 12

Bible Studies · Spring 2026

All (16)
Fall 2025
Missionary-led (7)
Student-led (9)
16 active · 142 student-members · avg GSRS 8.1 · 87% retention since Jan · CGSRS for high-school faith formation
Avg GSRS this semester
8.1
↑ 0.3 vs fall
Retention since Jan
87%
124 / 142
Open invitations
11
3 over 14 days · re-engage
Student-led ratio
56%
9 of 16 · grows the multiplier
Tuesday Freshman Women — Anna's
Anna Bauer (missionary) · weekly · Pizza & Acts of the Apostles
8.9
Members
8
Sessions
11/11
Retention
100%
Wednesday Upperclass Women — Maria's
Maria Cruz (missionary) · weekly · Gospel of John
8.5
Members
9
Sessions
10/11
Retention
100%
Tuesday Sophomore Men — John's
John Thompson (missionary) · weekly · Bible Timeline
6.8
Members
6 ↓ 3
Sessions
9/11
Retention
67%
Senior Men Discipleship Team
David Murphy (missionary) · weekly · biblical manhood
8.7
Members
7
Sessions
11/11
Retention
100%
Sarah's Upperclass Women
Sarah Edwards (senior, peer leader) · weekly · Psalms
8.6
Members
5
Sessions
9/10
Retention
100%
Thursday Faith Seekers
Ben Carter (junior, peer) · weekly · open to seeking students
5.7
Members
3 ↓ 5
Sessions
5/10
Retention
38%
Bible Studies Health · Semester View
16 studies running this semester · 9 of them student-led
The chaplain's view of the Bible study landscape. 16 studies, 142 student-members, avg GSRS 8.1, 87% retention. Crucially: 56% of studies are student-led — this is the multiplier engine working. Each card shows the leader, the curriculum (Acts of Apostles, Gospel of John, Bible Timeline, etc.), GSRS score with 6-session sparkline, members + retention. Two flagged groups visible: Tuesday Sophomore Men (John's) — GSRS dropped to 6.8, lost 3 of 9 members (matches the chaplain's earlier signal that John is stretched); Thursday Faith Seekers (Ben's) — GSRS 5.7, lost 5 of 8 members, retention 38% (a struggling student-led group — Ben might need mentoring himself).
The student-led ratio matters more on a campus than in a church. A campus missionary leading 5 studies maxes out their personal capacity at ~25 students. A student-led group multiplies the capacity for free. The "student-led ratio" KPI tells the chaplain (and Missions HQ) whether the multiplier engine is working. Code intersection: Bible studies are helper_encounters with subject_kind = 'group_session'. The student-led tag is derived from helper_encounters.leader_user_id existing in organization_custom_roles with slug = 'student_leader' vs 'campus_missionary'. GSRS measurements are the existing Phase 2 instrument seed.
app.gracesteps.com / missionary
Grace Campus House · Missionaries Spring 2026 · Week 12

Good morning, Anna.

Monday, March 24 · Spring break starts Sunday · last week of intentional discipleship before break
My disciples
12 / 12
all freshman women
My Bible studies
5
GSRS avg 8.6 · all on schedule
Multipliers this year
4
all 4 leading studies next year
1-on-1s this week
9 / 12
3 to schedule before break
Disciples I'm shepherding toward multiplying
4 of 12
Sarah (sr), Maya (so), Lucas-friend Olivia (fr), Christina (fr) · in discernment about leading next year
Disciples graduating this May
2
Need a hand-off plan
New invitations this semester
6
4 accepted · 1 declined · 1 open
My 12 disciples · this week's check-in plan
Disciple
Year
Last met
Currently working on
Next meeting
SE
Sarah Edwards
multiplier · leads upperclass wmn
Sr
1 wk · Tue lunch
Discernment · post-grad year of service
Wed 3 PM
Thriving
MR
Maya Reyes
New Believers · baptized at Easter
So
3 days · Fri coffee
Easter preparation · examination of conscience
Wed 11 AM
Thriving
OE
Olivia Erickson
Lucas's friend · seeking
Fr
5 days · Wed lunch
Lectio Divina · Mark 10 (rich young man)
Thu 12 PM
Growing
CW
Christina Wang
discerning religious life
Fr
4 days · Thu coffee
Discipleship mentoring · contemplative prayer
Fri 2 PM
Thriving
EW
Emma Walsh
grief · she paused 2 wk ago
Jr
2 wk · last meeting brief
Emma asked for space · uncle's death
Reach out gently
Needs care
KP
Katherine Park
Lucas's twin sister
Fr
today · 4 PM
Discerning Bible study leadership for fall
today 4 PM
Thriving
Campus Missionary's Personal Dashboard
Anna's daily seat · her 12 disciples + 5 studies
Anna logs in. Her dashboard is scoped exactly to her ministry. Four KPIs sized to her load (12 disciples / 5 studies / 4 multipliers / 9 of 12 1-on-1s done this week). The sage callout in the middle highlights what the missions org would call her "shepherding pipeline" — 4 disciples she's actively shaping toward leading their own groups next year (Sarah graduating to year-of-service, Maya being received Easter, Olivia + Christina freshmen taking on leadership). Below: her 12 disciples list with what they're each working on (Sarah · discernment, Maya · Easter prep, Christina · contemplative prayer, Emma · grieving, Katherine · discerning leadership). One disciple flagged (Emma — paused 2 weeks ago after her uncle's death; Anna's note is to "reach out gently"). The chaplain's dashboard pools this same data; Anna's view is the missionary's at-her-desk reality.
A campus missionary's dashboard is fundamentally shepherding software — keeping track of 12 named individuals, their spiritual state, what they're discerning, what they're hurting through, when she's next seeing them. The pulse data underneath rolls up to the chaplain and to Missions HQ as aggregates, but in Anna's view it's all personal and named. Code intersection: "My disciples" is a query against helper_encounters where leader_user_id = anna.id and subject_kind = 'direct_session'. Working-on notes are session-note attachments. The shepherding pipeline calculation joins disciples with church_membership_extras.based_on_role showing the upcoming role transition.
app.gracesteps.com / chaplain / events / spring-break-mission-2026
Grace Campus House Spring 2026 · Week 12
‹ Retreats & events

Spring Break Mission 2026 · Hurricane Recovery, Houston TX

Megan coordinating · Pastor Patrick as chaplain · 8 days out · co-sponsored with the regional missions team
Departing in 8 days
Hurricane Recovery Mission
Sun Mar 30 – Sat Apr 5 · Houston, TX · Sat. Mary Magdalene Church host
Registered
37 / 50
13 spots open
Pre-mission pulse
8.7
readiness scale · 32 of 37 responded
Fundraising
$8,420
of $12,000 target · 70%
Forms collected
35 / 37
2 outstanding · medical+waiver
Logistics
3 vans
drivers confirmed · 4 chaperones
Last year's post-pulse
9.0
"life-changing for me" · 8.8 avg comments
Roster · 37 registered
Student
Year
Forms
Discipleship
M
Reg
Maya Reyes
New Believers · Easter services at home church after
So
complete
Anna's disciple
Ready
B
Reg
Ben Carter
vocation discernment · leading prayer one evening
Jr
complete
David's disciple
Ready · leading
S
Reg
Sarah Edwards
multiplier · co-leader · senior
Sr
complete
co-leader · multiplier
Leading team
L
Reg
Lucas Park
freshman · first mission · spiritual orphan
Fr
Medical pending
no 1-on-1 yet
Form needed
+
More
33 more registered · 12 freshmen · 8 sophomores · 9 juniors · 4 seniors
View all →
Pre-mission preparation
Thu 6 PM
Pre-mission retreat night
at center · mandatory · 37 expected
Sat 9 AM
Van loading + departure prep
3 vans · 4 chaperone briefings
Sun 5 AM
Worship + commissioning + departure
Grace Fellowship Church hosting on arrival
Post-mission pulse plan
"Mission GSRS" · 4-item · post-departure day 0 · day 7 · day 30 · day 90
m
Multiplier-impact survey · "did the mission shift your willingness to lead?" · subset of 8
Retreat & Event Manager
8 days out from the spring break mission
Megan (coordinator) runs this; Pastor Patrick reviews. The maroon hero card carries the headline numbers — 37/50 registered, 8.7 pre-mission pulse, departure date — with a fundraising progress bar (70% of target). Below: fundraising / forms collected / logistics / last year's post-pulse (9.0 — "life-changing" pattern). Roster table shows who's registered with their year, disciple-of-which-missionary, and any pending forms (Lucas Park's medical waiver still outstanding). Right side: pre-mission preparation timeline + the planned post-mission pulse cadence (Mission GSRS at +0, +7, +30, +90 days) + a multiplier-impact survey for students Megan + Pastor Patrick think might lead next year — "did the mission shift your willingness to lead?"
Different from a church event: college mission trips are anchor moments in a student's spiritual life. The post-mission pulse cadence is unusually long (90 days out) because the spiritual impact often hits weeks after returning. The multiplier-impact survey is the key missions metric the chaplain cares about — which mission attendees will become next year's group leaders. Code intersection: events are special_events in the consolidated baseline. Registration is signup_form_signups with the event's form. Fundraising integrates with Stripe Connect for donations. Pre/post pulses are the existing pulse_invitations primitive with two new instruments — Pre-Mission Readiness and Post-Mission Impact — added to the seeded set.

Five signature workflows from a chaplain's seat

Reading the screens as user journeys — what each persona does in 60 seconds at Grace Campus House.

1The chaplain runs his small team, not a church

Pastor Patrick opens Today and sees 6 people he can see by name (2 staff + 4 missionaries) plus a small group of urgent items. John is over capacity. The mission is short of registrations. Two New Believers candidates are waiting on James. The whole team table fits on one screen. He clicks "Help John" — opens a conversation. Total time: 90 seconds. The same time on a church dashboard would have shown him a list 10× longer; a chaplain's team is smaller and that's the design.

2campus missionaries are visible AND federated

The Missionary Oversight screen is the structurally novel piece. campus missionaries report to both the chaplain locally and regional missions leadership nationally. The dashboard supports this honestly: the chaplain sees his 4 missionaries' work, the multiplier metric the missions org cares about, and a status indicator showing the latest data export to Missions HQ. This is the federated-org pattern — one user belongs to two reporting structures. The product doesn't pretend they don't; it handles them.

3Every student has a sparkline

The roster gives Pastor Patrick (and Megan, and the missionary team) a per-student wellbeing trend. Jacob Nguyen's sparkline crashed three weeks ago — the system can flag it. Emma Walsh's sparkline cratered around her uncle's death. Sarah Edwards's sparkline rises through her senior year as she becomes a multiplier. The roster surfaces names that need attention before the next semester reveals that nobody noticed. On a church dashboard the same view would show 2000 rows; here it shows 284, and that's its own form of intimacy.

4Bible studies are the engine, GSRS is the gauge

16 studies running. 9 of them student-led — that's the multiplier engine. Two flagged this week: John's struggling sophomore men, Ben's faith-seekers group with retention dropped to 38%. The chaplain knows in 10 seconds which ones need a check-in. The GSRS is the same instrument that runs on church small groups — campus context is just denser. The student-led ratio is the campus-specific KPI: a higher percentage means the multiplier engine is working.

5The mission is measured before, during, and 90 days after

Spring break mission isn't a one-time event — it's an anchor that reshapes a student's spiritual trajectory. The Mission Manager dashboard plans the pulse cadence accordingly: pre-departure readiness, day-0 post-return, day-7, day-30, day-90 (the long tail of impact). The multiplier-impact survey on a chosen subset asks the strategic question — "did this mission shift your willingness to lead?" That's how the chaplain knows two months out whether the $12,000 he raised converted into next year's student-led Bible study leaders.

The defensibility argument from a chaplain's seat

Missions HQ has their own reporting tools. Most Christian colleges use spreadsheets. Clinical platforms have their own software. None of them measure spiritual multipliers as the core engagement metric while ALSO tracking individual student wellbeing while ALSO supporting the federated missions-and-college reporting structure. The unified product is the only place a chaplain can run his ministry from one dashboard and have it speak both languages.